Processed check request; prepared and performed check runs for multi companies; processed and posted electronic transfers and payments. Use Smart List to create ad-hoc AP reports about vendors, open and historical information, check payments, etc. Negotiated with vendors to change their billing to benefit the company. Trained users and served as the primary "go-to" troubleshooter on these new systems, which propelled efficiency gains and significant time- and cost-savings. Provided responsive support to all internal and external customers. Most of your resume will be the Work Experience section, so it’s important to write about your professional history in an impactful way. Assisted in month end closing and performed other duties required to support the accounting department. How confident are you feeling about your resume? Analyzed, researched, and processed invoices for payment within the south east region. Coordinated with the Treasury Accountant to ensure timely invoice processing and payment. Held accountable for the prompt quarterly payment of Board of Directors' fees; the company's lease agreements, applications, monthly rental payments, monthly fund transfers for international subsidiaries, and contract labor. Accounting and finance knowledge doesn’t … Oh oh. This bullet shows you can work with others to complete projects while resolving issues. For this … Input Your Education—It’s Not as Simple as You Think. Other sections for you to consider including are foreign language skills, awards and honors, certifications, and speaking engagements. Collaborate efforts with purchasing and invoicing departments to resolve price discrepancies and items billed. Handled accounts payable responsibilities for five branches located in two states. Managed the accurate and timely processing of up to 1,200 invoices per month. Improved cash flow and helped facilitate company's profits. RESUME SUMMARY. Efficient, organized, high level of accuracy with attention to detail when entering vendor’s vouchers, reconciling vendor’s statements, running checks and filing according to filing process. Post-audit and reconciliation of cash advances. Ensured the accurate entry of high volume A/P invoices to the correct GL accounts and costs centers. Process high volume invoices in Dynamics GP with proper GL distribution codes and posting period, Handled daily A/P processes, managed vendor relations and oversaw the timely and accurate processing of invoices. An accounts payable specialist job description requires an individual who enjoys staying organized and making lists; he or she should also be strongly detail-oriented as well as number-literate. Responsibilities also include handling the resolution of account discrepancies and procedural inquiries. • Worked with senior leadership to review issues/discrepancies and managed projects through conclusion. This information can be obtained by studying the accounts payable specialist job description they published for screening interested candidates. Matched purchase orders with invoices, noted any discrepancies, researched and corrected problems. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. Maintained and managed accounts payables, including preparing, recording, and instituting payments. Interstate Distributor Co Lakewood, WA Accounts Payable Specialist Operated computers programmed with Microsoft AX and Cetaris to record, store, and analyze information. Batch and enter coded invoices into A/P module and run related reports. Responsibilities: Produced, maintained, processed and organized business expense reports and invoices to ensure timely payment. This person must be able to work well in a fast paced environment, work independently as well as work well in a team. Monitored legal charges, allocations and payments, and resolved discrepancies as appropriate. They handle bookkeeping and generate reports and transactions that Auditors and … Accounts Payable Specialist. Account Payable Specialists make sure a company’s bills are paid. We’ve included several examples common for Accounts Payable Specialist below. A cost savings, of time and material, of over $140K. To be considered, please review responsibilities and send resume … City, State or Country if international Maintain communication with vendors should there be a correction or modification of an invoice. Performed full-cycle Accounts Payable process for 3 companies: verifying, coding, data entry, batching, check runs, reconcile vendor statements, Accounting & Business Information Systems. The top three keywords represent 48.09% of the total set of top resume … Correspond with departments and vendors to resolve queries. In your accounts payable specialist job description, stress the need for organization and time management skills as well as the ability to effectively multi-task. Planned and coordinated in-house holiday fundraiser(s) that netted over $1,500 in revenue. Input vendor invoices into Intuit ERP to insure payments were paid in timely fashion to vendors. Sorted and organized supplier/sub-contractor payment records and developed complete filing system for department where no system existed before. Maintained adherence and communications with corporate and accounting departments; and ensured accurate and compliant A/P files and records in accordance with company policies and government regulations. Processed Accounts Payable transactions which included generating checks, organizing, distribution and month end journal entries. Your job description should stress … Reviewed all invoices for appropriate documentation and approval prior to payment; processed 3 way P.O matching invoices of up to 100 plus lines and entered up to 400 invoices per week; prioritized invoices according to cash discount potential and payment terms. Creative resume templates, like the one pictured here, can actually hurt your chances of landing an interview. Communicated with (9) owners/officers from all branches. Review and code payable invoices for accuracy and match to the purchase orders submitted for authorized purchases and accurately enter in the accounting system. Run the AP to GL analysis report to determine differences in modules and determine inaccuracies, 3-Way matching of invoices, packing slips and purchases orders, Resolve issues and discrepancies with purchasing department and vendor, Review manager's expense reports, mileage reimbursements, purchase, Monthly review of vendor statements and credit memos, Maintained adherence to corporate, accounting and GAAP standards, Organize invoices with purchase requisition forms, purchase orders and packing slip, Compute adjustments that need to be made for short or damaged shipments, notes due dates, and compute applicable discounts, Align BB&T credit card to ensure all appropriate PO's, packing slips, and approvals are filed, Maintain PO's (balance, project ends, closing, new), Prepare weekly report to ensure vendors are paid accordingly, Assist with interim and year-end audits and issuance of 1099s. Audit payment documents including invoices, check requests, petty cash, travel and business expense reports, and travel advance requests. Your resume should show that your experience … Keyed weekly payroll liability spreadsheets sent from eight markets within the company. Set up and maintain vendor information including W-9 reporting. Managed monthly closing procedures and prepared analysis of accounts. Processed inter-company funding involving foreign currencies and sales tax payments via electronic transfers. Audited and reviewed employee travel expense reports against company policy and processed payments via Concur Solutions or check request. Performed bank reconciliations for the Accounts Payable account and updated the general ledger system as needed for outstanding checks. Relevant Coursework: List coursework taken (even include those you are planning on taking), Clubs/Activities: List clubs and activities in which you participated, Relevant Projects: List 2-3 projects you have worked on. Provided accruals and proposed journal entries for month end reporting. Processed invoices for payment by making comparisons to purchase order/subcontract, prices, payment terms, and freight charges. Created and maintaining all accounts payable vendor files for the entire company, Instituted thorough crosschecking of pack-lists, receivers, and invoices that halted a previous history of thousands of dollars in overpayments to suppliers ($50,000+), Maintained excellent credit line and relationships with vendors and suppliers while responsible for completion of month-end closing reports and monthly check running processes, Updated existing office procedures in order to resolve backlogged work, restore order and organization to processes/records, and correct billing/invoicing/journal entry errors, Responsible for Accounts Payable staff and processes, including coding invoices, preparing journal entries, and daily deposit reconciliation, Performed additional functions such as running background credit checks for new customers, payroll preparation and distribution, and employee time scheduling/management, Ordered and maintained inventory of office supplies for 31 locations as well as performed all filing, faxing, copying, scanning, and e-mail responses for office, Performed account reconciliations for various vendors, Maintained orderly and complete vendor files, Maintained vendor Insurance Certificates and W-9 files, Trained all temporary staff hired for the Accounts Payable department. Provide accounting and clerical support to the Accounting Department. Prepared requisitions, purchase orders, charge codes, credit checks, adjustments and new accounts. Worked as an integral part of a team that implemented new procedures to reduce costs more than $500,000 annually. Review A/P Batches for inaccuracies made by co-workers while training two new hires to support top performance. Responsible for processing PO and non-PO invoices for G, H, T-Z vendors by obtaining approvals and matching invoices to purchase orders; reconciled statements and sent invoice rejection and short pay letters to vendors; responded to vendor invoice inquiries in shared e-mail box; reviewed invoice and check request record entries by others to ensure accuracy and SOX compliance; and processed accruals of invoices for month end close. Reconciled supplier statements, filed paid and pending invoices. Handled accounts payable inquiries from employees and vendors, and reviewed files and records for compliance with company policies and government regulations. Negotiated directly with vendors/suppliers re: any discrepancies, questions, or disputes. matching invoices, … Managed the accurate and timely processing of up to 20,000 invoices ($1M) per month. A high school diploma is required for the position, but some employers prefer to see an associate's degree in the field of accounting on applicants' resumes. Ensure payments are accurate and in compliance with University policies and procedures, and government regulations. Processed Accounts Payable invoices check requests and expense reports. Assisting with month end closing procedures. Interacted professional and collaboratively with management and other departments for invoice dispute resolution, obtaining approvals and vendor processing. Use the correct font, spacing, headings and resume bullet points to showcase your tidiness and attention to detail which is a requirement for the job. To demonstrate how to write an effective Work Experience section for your resume, let’s dissect some bullet points from the example above. Reconciled vendor statements and GL accounts. Confidential communications with internal and external customers regarding their vendor accounts. This bullet hits several skills in the line, making it strong and stand out. Booked accruals for month end close and process weekly check runs. Processed and prepared electronic upload of all freight invoices for entire company to minimize manual invoice record entries. Cut and dispensed checks in a timely and accurate manner for all payables. Instrumental in executing matching, batching, coding and entering invoices, posting and reconciling batches, researching and resolving accounts payable issues, sub ledger to general ledger and maintaining account reconciliations. An Accounts Payable Specialist resume should include measurable accomplishments, qualities, and key skills needed to succeed in the job. Accounts Payable Specialist with 6+ years of experience driving smooth and efficient functions of accounts payable. Accounts Payable Specialists, also referred to as Accounts Payable Clerks, see to it that the company's accounts payable reports are correct and that any unpaid invoices are quickly rectified. Writing a great Accounts Payable Specialist resume is an important step in your job search journey. Many job seekers think that an eye-catching resume template will help them stand out to hiring managers and increase their chances of landing an interview. 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